Legal

Privacy Policy

Last updated: June 9, 2026

This Privacy Policy describes how LeapVision Technologies Inc. ("Stillnote," "we," "us," or "our") handles personal information in connection with the Stillnote desktop application and the Stillnote website. By using Stillnote, you agree to the practices described here.

1. Who we are

The data controller responsible for your personal information is:

• LeapVision Technologies Inc.
• Incorporated in Quebec, Canada
• Quebec enterprise number (NEQ): 1181486631
• Federal business number (BN): 757702436
• Privacy and data-subject requests: privacy@getstillnote.com

For the purposes of Quebec's Law 25, our privacy officer can be reached at the same address: privacy@getstillnote.com.

2. Stillnote is on-device by design

Stillnote records, transcribes, and summarizes your meetings locally on your Mac. Both the transcription model and the summarization model run on your own machine. This means:

• Your meeting audio is never sent to us or to any third party.
• Your transcripts and notes never leave your device.
• We do not collect analytics, usage telemetry, or crash reports from the app.
• Nothing about the content of your meetings is logged on a Stillnote server, and none of it is used to train any model.

We cannot see your meeting content. Because it stays on your device, it is yours to keep, export, or delete at any time using the controls in the app.

3. The data we do handle

A few features require limited information to leave your device. We keep this list short and specific. These are the only cases where we, or a service we use, handle your data.

3.1 Account and billing

If you create a paid account, we use Clerk for authentication and Paddle for payment processing. These services handle account metadata such as your email address, authentication details, and billing information (for example, the fact of a subscription and the payment method on file). We do not receive or store your full card number. This metadata is used to operate your account, provide access to paid features, and meet our tax and accounting obligations. Clerk and Paddle act as our service providers and process this data on our behalf.

3.2 One-time AI model downloads

The first time you use Stillnote, the app downloads the AI models it needs to run on your Mac. These models are fetched from HuggingFace and GitHub. This is a standard file download. Your meeting audio and transcripts are not part of it, and nothing about your meetings is sent during the download.

3.3 Google Calendar (only if you connect it)

Stillnote can read your Google Calendar to make recording your meetings easier, but only if you choose to connect it. This is strictly opt-in. If you connect Google Calendar, Stillnote reads your event details locally to surface your upcoming meetings. If you never connect it, no calendar data is accessed. You can disconnect at any time.

3.4 The website waitlist

If you join the waitlist on our website, we collect your email address and, optionally, your name. This information is stored in Amazon DynamoDB in Canada (the AWS ca-central-1 region). We use it for one purpose only: to contact you about access to Stillnote. This is a single, transactional launch email. We will not send you marketing email without first obtaining your separate consent.

4. Why we are allowed to handle this data

We handle the limited data above on the following bases, depending on the law that applies to you:

• To provide a service you asked for: operating your account, processing payment, and contacting you about waitlist access.
• Your consent: for example, connecting Google Calendar, or receiving any future marketing email.
• Our legitimate interest and legal obligations: keeping accurate billing and tax records.

You can withdraw consent at any time. Withdrawing consent does not affect processing that already took place, and may limit features that depend on it (for example, calendar-aware recording).

5. Where your data is stored

Waitlist information is stored in Canada (AWS ca-central-1). Account and billing metadata is handled by Clerk and Paddle, which may process data outside Canada. Where data is transferred across borders, we rely on the contractual and legal protections offered by those providers. Your meeting audio and transcripts are never stored by us anywhere, because they never leave your Mac.

6. How long we keep data

• Meeting audio, transcripts, and notes: kept only on your device, for as long as you keep them. We never hold a copy.
• Account and billing metadata: kept for the life of your account and for as long afterward as we are required to keep records for tax, accounting, and legal purposes.
• Waitlist email and name: kept until you ask us to delete it, or until it is no longer needed for the launch contact described above, whichever comes first.

7. Your rights

Depending on where you live, you have rights over your personal information under Quebec's Law 25 and Canada's PIPEDA, and, where they apply, the EU/UK GDPR and the California CCPA/CPRA. These include the right to:

• Access the personal information we hold about you.
• Correct information that is inaccurate or incomplete.
• Request deletion of your personal information.
• Withdraw consent you previously gave.
• Request portability of, or further information about, the data we hold.

To exercise any of these rights, email privacy@getstillnote.com. We will respond within the time required by the law that applies to you. Because your meeting content lives only on your device, those files are managed entirely by you within the app, and we have no copy to access, export, or delete on your behalf.

If you are in Quebec and you are not satisfied with how we have handled your request, you may contact the Commission d'acces a l'information du Quebec.

8. Children

Stillnote is not directed to children, and we do not knowingly collect personal information from children. If you believe a child has provided us information, contact privacy@getstillnote.com and we will delete it.

9. Security

The strongest protection for your meeting content is structural: it stays on your device, so there is no central store of it for anyone to breach. For the limited account, billing, and waitlist data we do handle, we and our service providers use industry-standard technical and organizational safeguards. No system can be guaranteed perfectly secure, but we work to protect your information and to limit who can access it.

10. Changes to this policy

We may update this policy as Stillnote evolves or as the law requires. When we do, we will revise the "Last updated" date above. If a change is significant, we will take reasonable steps to let you know.

11. Contact

For any privacy question or to make a data-subject request, contact LeapVision Technologies Inc. at privacy@getstillnote.com.

This policy is provided by LeapVision Technologies Inc. for transparency about our data practices. Licensed Quebec privacy counsel is reviewing it in parallel.